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Administrative Team Minutes – January 14, 2016

Attendees: Beth De Tine, Nancy Irving (Business Mgr.) Rich Mead, Richard Parker and Carol Zechman,

Absent: Bruce Lockwood,

Distribution: Members of the Admin (Beth De Tine, Bruce Lockwood, Rich Mead, Richard Parker, Carol Zechman),  Deb Sandler (House), Church Office, Nancy Irving (staff), Tom Conlon (staff).

OPENING:

Meeting called to order at 7:00 – chaired by Rich Mead.  Richard Parker recorder.

Opening Prayer

DECEMBER MINUTES:

Minutes approved with minor correction.  Minutes will be reissued.

OLD AND CONTINUING BUSINESS

FINANCIAL REVIEW:

2015 finished with budget surplus.  December reports indicate surplus of $42,280. Nancy reported that pending adjustments will reduce the EOY surplus to about $30,000.

Reconciliation of Bank Statements:  Ellie Chatto will no longer be available to review bank statements after February.  Beth will ask Ron Bennett if he would take over this responsibility.  If not, a request will be put into the Beacon.

ROOM RENTALS:

Kitchen Rentals:  To address concern about renters leaving kitchen clean and orderly, Nancy developed a checklist outlining their responsibilities and discussed the issue with Ancestral Path.  It was well received. Tom reports that clean-up is much improved.  The checklist will be a standard for future renters.

RENTAL PROPERTIES:

See House Report

HOUSE SUBCOMMITTEE REPORT

329/331 COTTAGE ROAD: Tom Conlon received a quote from Home Snuggers to add insulation – exterior walls $6995, attic $2400.  He is getting a proposal from Horizon Energy Services to survey premises to quantify and rate sources of heat loss to support a cost/benefit evaluation.

SECURITY – “PANIC” BUTTONS: Three more panic buttons were added to the security system and given to staff members.

STEEPLE:  Tom Conlon inspected steeple after last rain storm and believes that the windows are the source of the leaks.  Situation will continue to be monitored, need for repair or replacement evaluated, costs estimated and timing recommended.  Action may be proposed for this summer.

PLANNED GIVING:

Tabled pending results of Bruce Lockwood’s discussion with Ron Bennett.

NEW BUSINESS:

None

NEXT MEETING

Thursday February 11th at 6:30 PM

Respectfully submitted,

Richard A. Parker

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