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Administration Team Minutes – October 2014

Attendees:  Ellie Chatto, Beth De Tine, Bruce Lockwood, Andrew Lupien Richard Parker, and  Candy Welch (Staff)

Absent:  Mike Kasputes

Distribution: Members of the Admin, Deb Sandler (House Committee), Church Office.

OCTOBER MINUTES:

Minutes approved as submitted.

FINANCIAL REPORTS:

Candy distributed the reports.  Finances look good.  Pledges are tracking just slightly behind year.  Waiting for Bazaar results to update “Revenue – Other.”  Candy will research the Payroll Payable.  See report for details.

 

RENTAL PROPERTIES:

331 COTTAGE ROAD:

Tenant signed a new 1 year lease.

329 and 331 COTTAGE ROAD:

Team discussed conversion from oil to gas heat at 329 and 331 Cottage Road.  Tom talked to Unitil.  There may be a moratorium on digging up Cottage Road due to new pavement.  Location of gas line is not known.

KITCHEN RENTAL:

Trial for use of kitchen is moving ahead slowly.   Inspections need to be done prior to trial use.  Candy talked with insurance agent and learned that the insurance is okay and is the same as for other rentals.  The Team would like to know how the prospective kitchen tenants found us.

ROOM RENTALS:

Two bridge groups are contributing $2,000 annually to the church for room use.

 

HOUSE SUBCOMMITTEE MINUTES

STEEPLE REPAIRS:

  • House Committee/Tom informed that glazing/caulking was coming off the steeple windows. Deb Sandler (House Committee) initiated a vote by email to approve spending $6,030 to caulk the steeple windows.  The A-Team approved the expenditure by email vote.
  • Richard Parker showed the Team photos of other issues with the steeple; flashing that is greatly deteriorated and a rotted quoin. The quoins are made of mahogany and measure 2” x 18” x 12”.  Just one section is rotted.  The question came up about making the quoins out of pressure treated stock.  One quoin needs to be replaced and one needs repair.  The cost for the flashing work is $1,640 and $910 for the quoins.  The discussion centered on the fact that since staging was already in place, additional bids would not be as cost effective.  Beth De Tine moved and Andrew Lupien seconded authorization to spend money on the steeple work.  The motion passed unanimously.

 

ALARM SYSTEM:

Cunningham will look at alarm system.  Four hours with two workers, up to $720 has been approved to search for the issues (less if not all time used).  Cunningham is confident they will find problem.  The cost does not necessarily cover fixing the issue.

GROUND MAINTENANCE:

FALL CLEAN-UP:

Clean-up had to be postponed until November 9th.  Five people (1 youth) showed up.

ELECTRICITY SUPPLY

Candy mentioned the cost of the Supplier side of electricity is supposed to increase substantially in 2015.  She presented several offers she has received from various suppliers: CN Brown (.1079 per KWH – .0879 from 3/15 through 11/15), Direct Energy (.1098 per KWH for 35 months), and Electricity Maine (.099 per KWH for 12 months or .096 per KWH for 24 months).  Bruce Lockwood moved and Beth De Tine seconded changing the electricity supplier from the standard offer to Electricity Maine.  The motion passed unanimously.

NEXT MEETING

Thursday, December 4th at 7:00 PM

Respectfully submitted,

Bruce M. Lockwood

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